Salter Square Condominium Policies
The Board of Directors meets once a month to consider written requests from residents. To contact the Board of Directors with a request, to add an item to the monthly agenda, please click on the button below.
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Condominium Basics
What is a condominium?
In a condominium, each individual owner owns (holds title to) a specific unit and all unit owners own a share in the common property. The Board of Directors A Condominium Corporation is an association of the unit owners. The role of the Board of Directors of Carleton Condominium Corporation #77 (CCC#77) is to manage the property, which includes the units and the common property. The Condominium Act states that the Corporation (the Board of Directors) has the following duties:
The Board of Directors is elected by the members of CCC#77 (the unit owners) at the Annual General Meeting (AGM), for terms of three years. The Board attempts to stagger the terms of the Directors in order to provide some continuity from year to year. Our Board consists of five directors and includes the offices of President, Vice-President, Secretary, Treasurer and Director-at-large. If a vacancy occurs between AGMs, the Board fills the vacancy by appointment until the next AGM. The Board of Directors, on behalf of the Corporation, maintains a contract with an experienced Property Management company for all day-to-day management of the property. A Property Manager is assigned to our Corporation and carries out all required duties under the general direction of the Board of Directors. |
Approvals
The Board of Directors meets once a month to consider written requests from residents. Please anticipate that it may take a full month after you submit your written request before the Board can make a decision. With this in mind, make sure you provide sufficient detail, including drawings where needed, so that the Board has all the facts necessary to make a decision.
Owner participation
Owners have a number of opportunities to participate in the operation of CCC#77.
- Owners meet once a year at the Annual General Meeting (AGM). Each owner receives a package of information two weeks before the AGM. The package contains the time and place of the meeting, the agenda, a copy of the audited financial statements and the minutes of the last AGM. At the AGM, the past year’s projects, financial matters and other issues are summarized, the auditor presents detailed information about the past year’s finances, new directors are elected and owners can express any concerns they may have concerning CCC#77.
- To conduct an official meeting, at least 1/4 (46) of the 183 units must be represented by an owner at the AGM (1 vote per unit), either in person or by proxy; 331/3% must be represented in order to pass a by-law. It is important for all owners to attend the AGM and participate in this important part of the operation of CCC #77 and your community. Owners are encouraged to consider what skills they have to offer their community and to run for a position on the Board of Directors.
- During the year, owners should contact the Board through the Property Manager with any requests and concerns that they may have, preferably in writing. This ensures that there is a record of your concerns and makes it easier for the Board and the Property Manager to track how problems are resolved. Requests for changes and alterations to your unit must be in writing.
- From time to time, the Board may appoint committees. Usually these committees are formed for special projects. General duties include researching information and making recommendations. Final decisions with respect to the recommendations rest with the Board of Directors. Various committees have enabled a number of valuable improvements in the community including the availability of gas, installation of a new playground and planting of the common gardens.
- Board meetings are generally held the third Wednesday of the month, at 7 p.m. in the Pool building office. Owners or Residents who wish to address the Board at their monthly meeting are asked to inform the Board or our management company in advance so the item may be added to the official agenda. Residents who have a concern or question will be invited to come at 7 p.m. to speak to that issue. Please note, however, that the Board will ask you to leave after that, since the Board needs to deal with other issues that may be confidential, and they must assure the privacy of all owners and residents.
The Condominium Act
The Government of Ontario has outlined, in considerable detail, how Condominium Corporations in Ontario are required to operate. Revised in 1998, the Ontario Condominium Act and its Regulations define the legal requirements to which the Corporation, the Board of Directors, the Property Manager and the owners must adhere.
The Declaration of CCC #77 is a detailed document that all owners receive when they buy their unit. This document defines such matters as the duties and powers of the Corporation, how common expenses are shared, the definitions of unit boundaries, common elements and exclusive-use areas, responsibility for repairs and maintenance, use of the units and common elements, etc.
The Bylaws of CCC #77 govern a number of matters including the management of the Corporation, meetings of the owners and the Board of Directors, collection of common expenses, banking arrangements, etc.
The Board is obligated by the Condominium Act to make and enforce Rules and Regulations to promote the safety, security and welfare of the owners and their property and for the purpose of preventing unreasonable interference with the use and enjoyment of the common elements, exclusive-use areas and units.
The Declaration of CCC #77 is a detailed document that all owners receive when they buy their unit. This document defines such matters as the duties and powers of the Corporation, how common expenses are shared, the definitions of unit boundaries, common elements and exclusive-use areas, responsibility for repairs and maintenance, use of the units and common elements, etc.
The Bylaws of CCC #77 govern a number of matters including the management of the Corporation, meetings of the owners and the Board of Directors, collection of common expenses, banking arrangements, etc.
The Board is obligated by the Condominium Act to make and enforce Rules and Regulations to promote the safety, security and welfare of the owners and their property and for the purpose of preventing unreasonable interference with the use and enjoyment of the common elements, exclusive-use areas and units.
